wedding questionnaire

To ensure that everything runs smoothly on the day of your wedding, I require all my clients to fill out the following form.

There will be a total of 3 PARTS which will require information about your wedding day, shot requests and selected vendors. Please double-check to make sure everything is correct and all required fields are filled out before submitting the form.

After submission, a copy of your form will be automatically CC’ed to your email for your records. Should there be any changes after your submission, please inform me via email ASAP. Thank you!

    PART I : THE WEDDING DAY

     

    YOUR NAMES (required)

    EMAIL (required) - Enter the email where you would like the confirmation to be sent

    The Wedding Party

    For each group, please list everyone's first name and mark the Maid of Honor and Best Man with an asterisk. (eg: Amanda, Beth*, Carol, Diane)

    BRIDE'S PARTY

    GROOM'S PARTY

    FLOWER CHILD

    RING BEARERS

    Your Immediate Families

    Please list each family member's first name and their relation to you in brackets. (eg. Anne (mom), Bob (dad), Chris (brother))

    BRIDE'S IMMEDIATE FAMILY

    GROOM'S IMMEDIATE FAMILY

    Wedding Details

    EXPECTED NUMBER OF GUESTS (required)

    WEDDING COLOUR SCHEME

    FIRST DANCE SONG (if applicable)

    WEDDING DAY SPOTIFY PLAYLIST LINK - Time/location permitting, I may bring a small speaker to play some music during your portraits session. If you don't have a playlist, I will put on some of my own music.

    Wedding Coordinator / Emergency Contact

    If you did not hire an event coordinator, please choose a person who will act as General Manager. This person should NOT be your Venue coordinator, because they cannot manage or make decisions related to your timeline. A Venue coordinator is employed by the venue, not by you, and they are mainly concerned with the venue's operations. Assume that you will both be unreachable and enter the next best person for me to contact in case of emergencies.

    NAME (required)

    EMAIL

    CELL PHONE NUMBER

    Prep Locations

    If either party is getting ready at a hotel, please remember to inform me of your respective room numbers as soon as you check-in.

    BRIDE'S PREP LOCATION & ADDRESS e.g. Bride's Home (324 Something St.)

    GROOM'S PREP LOCATION & ADDRESS

    Portrait Locations

    If all portraits will be done at your venue, please enter "At Venue"

    PORTRAIT LOCATION & ADDRESS e.g. Smith Park (324 Something St.)

    PHOTO PERMIT Have you acquired all necessary permits for this location? (required)

    Parking Recommendations

    If parking is not included at your any of your selected locations or venues, please include recommended parking information here.
     

     

     

    PART II : REQUESTED SHOTS

    The Standard Shot List

    If there are any shots that are NOT on this list that you'd like me to capture, please list them in the appropriate box below. This will help me prepare and keep an eye out for person(s)/things that are important to you. I cannot guarantee that I will get everything, but I'll do my best!

    GETTING READY

    • Bride's Details

    • Bride & Bride's Party getting dressed

    • Groom's Details

    • Groom & Groom's party getting dressed

     
    FORMAL WEDDING PORTRAITS

    • Full body shot of Bride

    • Portraits of the Bride & Groom separately

    • Bride & Groom in various locations

    • Detail shots of Bouquet & Boutonnieres

    • Groom with Groom's party

    • Bride with Bride's party

    • Entire Wedding Party together

    CEREMONY

    • Ceremony site & decor

    • Guests arriving

    • The Processional

    • Groom waiting for Bride

    • Father/parents of Bride giving her away

    • Wide shot of ceremony

    • Exchange of vows

    • Exchange of rings

    • First Kiss

    • Signing of registry

    • Recessional

    • Guest reactions

    RECEPTION

    • Guests mingling during cocktail hour

    • Wide shot of the reception set up

    • Detail shots of decor

    • Wedding party's entrance into the reception

    • First Dance

    • Parent Dances

    • Speeches and reactions

    • Games and reactions

    • Cake cutting

    • Everyone Dancing

    ** For all shot requests, please only list one shot per line. **

    Important Individuals, Details & Moments

    eg. Great grandpa Bob, family heirlooms, wedding gifts, surprise flash mob at reception etc.
     

    Group Shot Arrangements

    These are the shots that are usually taken right after your ceremony with your family and guests. Please indicate the approximate number of people in each group in a bracket. eg: Bride & Groom + Work Colleagues (10). Arrange the list so I shoot the larger groups first, that way we can clear the ceremony area faster. I recommend this order: Friends/Colleagues > Extended Family > Immediate Family > Parents
     

    Sensitive Situations

    Are there any situations that I should be aware of when I'm arranging people? (eg. deaths in the family, divorces, family feuds, individuals with mobility or visual impairment etc.)
     

    Group Shot Assistant

    To maximize efficiency, please ensure that this individual has the Group Shot list on the day of your wedding so they are able to assist me in identifying people and calling out each group.

    NAME (required)

    CELL PHONE NUMBER

     

     

     

    PART III : VENDORS & ATTIRE

     

    As a photographer, I try my best to capture all the little details of your wedding day. Whenever possible, I would like to give your vendors due credit for their work, and possibly provide them with photos for their portfolio. I would appreciate it if you could fill out as much information as possible about your selected vendors, so I can credit and refer them wherever necessary.
     
    If your vendor is a family member or friend who would like to be contacted for future opportunities, please include a phone number, email or instagram handle so I can refer them accordingly.

    Wedding Day Vendors

    FLORIST

    MAKE-UP ARTIST

    HAIR STYLIST

    VIDEOGRAPHER

    PHOTOBOOTH

    OFFICIANT

    DJ/BAND

    STATIONERY / SIGNAGE

    CATERER

    BAKERY (wedding cake, desserts, wedding favors etc.)

    OTHER (please specify)

    Vendor Photos

    May I share applicable photos with your selected vendors so they can use them in their portfolio? (required)
    YesNoOnly some photos (please specify below)

    SHARING EXCEPTIONS

    Attire & Accessories

    eg. Hayley Paige (dress), Zara (shoes), Mejuri (earrings)

    BRIDE

    GROOM

    BRIDE'S PARTY

    GROOM'S PARTY

    IMPORTANT REMINDER

    At least 2 weeks prior to your wedding date, please remember to send the following documents to me via email:

    • Digital copies of all portrait location permits

    • Wedding Day Timeline (please highlight when you would like me to show up)

    • Any rules/guidelines for the Ceremony/Reception Venue (if applicable)

    • Reception seating floor plan with important individuals and vendor table highlighted (if applicable)

    Thank you for taking the time to fill out this form! I really appreciate it!

    Submission may take up to 30sec. If your submission is successful, a notice will show up below and you'll receive a copy of your form via email.